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Phillips Memorial Library Reopening Plan

Community Expectations for Fall 2020

  • The Phillips Memorial Library will be available to PC ID holders only.
  • Masks are required at all times. PC’s Code of Conduct requires masks in all public and communal buildings, including the library. Thank you for doing your part to keep your fellow Friars safe, including the library staff who work here all day and the families they go home to!
  • Maintain 6 feet of distance and avoid congregating in hallways and stairwells.
  • No Food or Drink allowed in the library.

FAQ

The Phillips Memorial Library will be open beginning Monday, August 24. The hours that week will be 8 a.m. to 4:30 p.m. with remote research assistance available until 10 p.m. The fall semester hours begin Saturday, August 29. These hours are an initial phase and we hope to expand our hours to midnight (Phase II) and return to regular semester hours (Phase III) as conditions improve.

Phase I hours:

Monday – Thursday – 8 a.m. to 10 p.m.
Friday – 8 a.m. to 8 p.m.
Saturday – 9 a.m. to 5 p.m.
Sunday – 9 a.m. to 10 p.m.

Please visit our contact page to locate the department or individual best suited to assist you.

Library administration and staff have taken great care to think through processes and workflows to mitigate as much risk as possible for our staff and patrons. We are active in our professional communities and are following best practices for reopening libraries and archives as safely as possible in this environment.

We have removed and roped off chairs so that all seats and computers are six feet apart. There will be tape and signage to guide you.

All library materials will be quarantined for 7 days after use to reduce risk for patrons and staff. This decision is based on recent research into the  longevity of the COVID-19 virus on common library surfaces.

The library is providing contactless pick up of books for Faculty while we remain closed. We will continue to provide contactless pick up throughout the Fall semester. The library stacks will be closed and all books should be requested through the search box on the library’s homepage. Books will be checked out to you prior to pick up and can be collected near the circulation desk. Please email: askalibrarian@providence.libanswers.com with questions and with help requesting a book. For a quick video tutorial click here: https://youtu.be/8OVb1vzJZVg

All library materials will be quarantined for 7 days after use to reduce risk for patrons and staff. This decision is based on recent research into the  longevity of the COVID-19 virus on common library surfaces.

We are fulfilling requests for journal articles and book chapters daily. Interlibrary loan of physical items and lending between HELIN libraries will be available in the Fall. Please be advised that there will be a delay due to the need to quarantine items and that we cannot guarantee a lending library will be fully operational and sending out items. To place an interlibrary loan, please visit our interlibrary loan page.
Yes, but with some changes and omissions. In order to maintain the safety of both patrons and staff, we are extending loan periods for most items so they will circulate less frequently. Items will be quarantined upon return and will remain on a patron’s account until after we can safely check them in. Quarantine will likely have an impact on availability and some items like headphones and microphones will not be available in Fall 2020.

Yes. Computers will be available, but limited in number to allow for social distancing. You will need to check out a keyboard from the circulation desk. Printing will be available and we are working on ways to mitigate the amount of contact necessary to print.

For the safety of students, faculty, and staff, physical course reserves will not be available for Fall 2020. Print reserve materials circulate heavily, often multiple times per day, and are not practical with a 3-day quarantine period after each use.

The library will provide access to copyright-compliant scanned materials through the library course reserves module upon request. However, we recommend digital course materials be added to Sakai. For assistance, please contact sakaihelp@providence.edu. For course reserve questions, please reach out to Dan Comerford (dcomerf2@providence.edu).

Many publishers made electronic textbooks available in the Spring 2020 semester, but most will not be available for the Fall. Restrictions by publishers prevent libraries from making most electronic textbooks available to students. The following publishers do not allow libraries to purchase an e-textbook for sharing with a class. This is in order to maintain their profit margins by selling directly to students:

  • Pearson
  • Cengage
  • McGraw Hill
  • Oxford University Press
  • Most publishers of popular fiction, and popular nonfiction

The library can help faculty find alternatives through open educational resources, existing library collections and other sources. Please fill out a request form or contact us at askalibrarian@providence.libanswers.com with questions.

The library will gladly help faculty find digital course material either already existing in our collections or for purchase. Please visit our request page and fill out the appropriate form.

Yes, the library can provide pre-recorded library instruction modules. Please contact Andria Tieman Michney, the library’s Instruction Coordinator, at ex. 1252 or atieman@providence.edu, to organize this.

The library’s Research Guide for Remote Teaching Resources contains the following elements:

  • Online Teaching Sites and Tools
  • Course-Specific Online Research Guides
  • Free Online Scholarly Content
As always, the librarians are available to help you via email, chat and text ((401) 200-3894). We will also provide support for students, faculty, and staff in the library through Zoom consultations at the ResearchHub.

In order to maintain the safety of library staff and faculty patrons, we are suspending campus delivery for Fall 2020. All books will be available for contact-less pick up at the circulation desk.

The MediaHub will be available by appointment only. Please contact dps@providence.edu to reserve a space.

The study rooms on the first floor will not be available as they are being used for other purposes.
The Faculty Commons will be available by appointment only. Please contact Manda Main (mmain1@providence.edu) to make a reservation.
The Archives & Special Collections are open for remote research consultations, virtual instruction, and scanning requests. We will resume appointment-based research visits for individual PC ID holders as safety permits. For questions and research support, please email pcarchives@providence.edu.