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Circulation & Borrowing Policies

Circulation/Borrowing Policies:
Students | Faculty | Other Patrons

All Faculty, Faculty Emeriti and Clergy at Providence College are eligible to borrow from the Phillips Memorial Library. Before borrowing from the library, all faculty need to create a library account. This can be done at the circulation desk and faculty should be prepared to present a valid PC ID or other form of identification.  Faculty without PC IDs will want to visit the circulation desk during normal business hours (8:30 a.m. – 4:30 p.m. Monday through Friday) so staff can check faculty status with your department. Faculty are eligible to borrow books, DVDs/VHS, all of our loanable technology, and available software.

Faculty may borrow up to 200 books at a time for approximately 4 months (a semester). All Providence College books can be renewed (unless recalled). We will request renewals for books from HELIN schools or obtained via Interlibrary Loan from schools outside the HELIN network, but renewals are determined by the lending library and cannot be guaranteed.

Overdue and Billed Books

Missing books will be searched in the stacks for 3 to 6 months before reordering.  Users with Overdues are given a grace period of seven days. After this period, items automatically become overdue.  After 60 days, overdue material becomes billed material. Patrons are billed $50 for each billed item and are sanctioned. Once sanctioned, the patron’s HELIN privileges are suspended until the billed material is returned or replaced. Replacement charges are added to the user’s account if material is not returned after the billing notice. For Providence College patrons, at the end of each semester, the library forwards all bills for graduating seniors to the treasurer’s office. Students will need to return the materials before they can gain access to their transcripts. All library books can be returned to the circulation desk. The library accepts books from other HELIN schools and will return them to the proper school by way of our delivery system.​

Using HELIN Libraries

PC ID holders may also borrow materials directly from other HELIN libraries. Faculty with current PC IDs, with accounts in good standing at Providence College library, have access and borrowing privileges at any HELIN library, and can check out most books, as well as some videos and DVDs. Most other material can be used onsite. Check the catalog first for more information.

PC Faculty may borrow up to 100 items for about 3 months. These items are usually renewable twice online or in person. There may be charges, if material is not returned promptly. Charges accrued at a HELIN Library may be transferred to your PC Library and/or Bursar account.